Title:  Site Administration Lead

JOB DESCRIPTION

Job Title: Assistant Manager- Administration (Facilities) Lead

Job Location: Bengaluru

Reporting to:  Manager- Administration

Job Grade: 8- II

About Syngene: Syngene (www.syngeneintl.com) is an innovation-led contract research, development and manufacturing organization offering integrated scientific services from early discovery to commercial supply.

At Syngene, safety is at the heart of everything we do personally and professionally. Syngene has placed safety at par with business performance with shared responsibility and accountability, including following safety guidelines, procedures, and SOPs, in letter and spirit.

Mandatory expectation for all roles as per Syngene safety guidelines

• Overall adherence to safe practices and procedures of oneself and the teams aligned.
• Contributing to development of procedures, practices and systems that ensure safe operations and compliance to company’s integrity & quality standards.
• Driving a corporate culture that promotes environment, health, and safety (EHS) mindset and operational discipline at the workplace at all times.
• Ensuring safety of self, teams, and lab/plant by adhering to safety protocols and following environment, health, and safety (EHS) requirements at all times in the workplace.
• Ensure all assigned mandatory trainings related to data integrity, health, and safety measures are completed on time by all members of the team including self
• Compliance to Syngene’ s quality standards at all times.

Core Purpose of the Role: To manage Facilities Administration.

Role Accountabilities

• Monitoring entire housekeeping activities and operations.
• Managing all F&B operations within the Area of responsibility assigned.
• Event management and coordination (Townhall, meetings and other events).
• SPOC for dedicated client facilities and visits coordination.
• Procurement of Admin department materials and requirements.
• Monitoring and supply of pantry/stationeries and consumables stock.
• Monitoring and deployment of office/pantry boy for the clients/auditor’s hospitality services.
• Monitor on vacuum and carpet/chairs shampooing/cleaning activities as per schedules.
• Conducting trainings/briefing sessions as per Admin protocols/procedures.
• Creating presentations/PPT’s and Analytics on Admin activities.
• New initiatives to improve the services, hygiene, and health at workplace.

Security and Safety:

              •            Ensure the safety of employees and visitors by maintaining a secure environment.

              •            Coordinate emergency response and disaster recovery plans.

• CCTV Management.

Staff Management:

              •            Recruit, train, and manage administrative and facility staff.

              •            Conduct performance reviews and provide feedback to staff.

              •            Foster a positive and productive work environment.

GMP Compliance:

              •            Ensure all facilities and operations comply with GMP standards.

              •            Develop and implement policies and procedures related to GMP.

              •            Conduct regular audits and inspections to ensure ongoing compliance.

              •            Coordinate with quality assurance teams to address any compliance issues.

Syngene Values

All employees will consistently demonstrate alignment with our core values.

•  Excellence
•  Integrity
•  Professionalism

Specific requirements for this role

Experience- 9- 12 Years

Skills and Capabilities: Local candidate with Kannada speaking most preferable, should have prior good people managing and people handling work experience.

Education- MBA/MSW