Assistant Otc (Order To Cash) • Finance & Accounts

JOB DESCRIPTION

Job Title: Assistant OTC (Order To Cash)

Job Location: Electronic City Bangalore

About Syngene :  Syngene (www.syngeneintl.com) is an innovation-led contract research, development and manufacturing organization offering integrated scientific  services from early discovery to commercial supply.

At Syngene, safety is at the heart of everything we do personally and professionally. Syngene has placed safety at par with business performance with shared responsibility and accountability, including following safety guidelines, procedures and SOPs, in letter and spirit

Mandatory expectation for all roles as per Syngene safety guidelines

Overall adherence to safe practices and procedures of oneself and the teams aligned

Contributing to development of procedures, practices and systems that ensures safe operations and compliance to company’s integrity & quality standards

Driving a corporate culture that promotes environment, health, and safety (EHS) mindset and operational discipline at the workplace at all times.

Ensuring safety of self, teams and lab/plant by adhering to safety protocols and following environment, health, and safety (EHS) requirements at all times in the workplace.

Ensure all assigned mandatory trainings related to data integrity, health, and safety measures are completed on time by all members of the team including self

Compliance to Syngene’ s quality standards at all times

Core Purpose of the Role: To Support billing and revenue recognition process ( order to cash)

Role Accountabilities:

Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

Creates invoices according to company practices; submits invoices to customers.

Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

Create reports regarding the current status of customer accounts as requested.

Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.

Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.

Assists in generating monthly billing statements based on the general ledger.

Assists Accounting Manager in reconciling revenue accounts each month.

Copies, files, and retrieves materials for accounts receivable as needed.

Relays changes of information to appropriate employees.

Performs other related duties as assigned.

Day-to-day Operations:

Raising the customer invoices

Expert in revenue recognition process (Time and materials)

Extracting and preparing the customer passthrough expenses

Analyzing the passthrough expenses in line with agreement

Raising the debit notes and credit notes on Customers

Accounting treatment for customer funded assets

Well versed knowledge on VF44 and VFX3 (Rev rec and invoice blocking)

Tracking of all open sale orders

Reconciliation and tracking of various prepayment accounts (true up and true down)

Identify outstanding account receivables.

Resolve billing issues.

Resolve customer credit issues.

Contact clients and discuss their overdue payments.

Update account status records 

Prepare and present reports on collection activities and progress.

Excellent knowledge of billing procedures

Knowledge of various collection techniques

Working knowledge of MS Office and databases

Comfortable working with targets

Excellent communication and interpersonal skills 

Problem-solving and critical thinking skills

Well versed of INCO terms,

Understanding of unbilled and deferred revenue concept

Tracking of projects specific expenses (actuals vs planned)

Audit co ordination

Preparing the various schedules  ( Revenue file, Debtors and PBDD computation etc)

Syngene Values

All employees will consistently demonstrate alignment with our core values

 Excellence

 Integrity

 Professionalism

Specific requirements for this role

Experience: Independently performs standard OTC tasks assigned

Demonstrated Capability: Quick Learner and base accounting skill set.  

Education: B. Com / M. Com / MBA

Skills and Capabilities: Preparable for SAP working experience and Microsoft Office, and other relevant software applications, Fluent in English, Familiarity with accounting principles and billing processes is advantageous and Excellent interpersonal skills, demonstrating empathy, patience, and professionalism while interacting

Equal Opportunity Employer:

It is the policy of Syngene to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by applicable legislation or local law. In addition, Syngene will provide reasonable accommodation for qualified individuals with disabilities.