Assistant Company Secretary

JOB DESCRIPTION

Designation: Assistant Company Secretary

Job Location: Bangalore
Department: Finance & Accounts

About Syngene :  Syngene (www.syngeneintl.com) is an innovation-led contract research, development and manufacturing organization offering integrated scientific  services from early discovery to commercial supply.

At Syngene, safety is at the heart of everything we do personally and professionally. Syngene has placed safety at par with business performance with shared responsibility and accountability, including following safety guidelines, procedures and SOPs, in letter and spirit

Mandatory expectation for all roles as per Syngene safety guidelines

• Overall adherence to safe practices and procedures of oneself and the teams aligned
• Contributing to development of procedures, practices and systems that ensures safe operations and compliance to company’s integrity & quality standards
• Driving a corporate culture that promotes environment, health, and safety (EHS) mindset and operational discipline at the workplace at all times.
• Ensuring safety of self, teams and lab/plant by adhering to safety protocols and following environment, health, and safety (EHS) requirements at all times in the workplace.
• Ensure all assigned mandatory trainings related to data integrity, health, and safety measures are completed on time by all members of the team including self
• Compliance to Syngene’ s quality standards at all times
• Hold self and their teams accountable for the achievement of safety goals
• Govern and Review safety metrics from time to time

Core Purpose of the Role : The Assistant Company Secretary will assist the Company Secretary to ensure corporate secretarial compliance and governance within the organization and extending to other stakeholders. The role focuses on supporting board process, governance and also the core secretarial activities. The position offers an opportunity to gain practical exposure and experience in corporate law, regulatory frameworks, and corporate governance.

Role Accountabilities:

• Assisting the Company Secretary with drafting the agendas, minutes of board and committee meetings.
• Prepare and file necessary returns and documents with regulatory authorities such as the Ministry of Corporate Affairs (MCA), Securities and Exchange Board of India (SEBI), etc.
• Assist in compliance of the provisions of the Companies Act, 2013, and other relevant laws applicable to the company.
• Support in the preparation of legal documents like resolutions, agreements, and statutory filings.
• Board support & logisticsAssist in the maintenance of statutory books, records, and registers.
• Work on the preparation of annual reports, corporate governance reports, and other compliance-related documents
• Participate in the organization and administration of the annual general meetings (AGMs) and other corporate meetings.
• Provide support for corporate governance processes and ensure adherence to best practices.Assist in corporate structuring, mergers, acquisitions, and other corporate legal matters.
• Participate in legal research and keep abreast of changes in company law and other regulatory requirements

Syngene Values

All employees will consistently demonstrate alignment with our core values

•                Excellence

•                Integrity

•                Professionalism

Demonstrated Capability

Education : CS (Institute of Company Secretaries of India)

Experience: 5-6 years CS experience in listed organisations 

Skills and Capabilities

• Strong attention to detail and an ability to handle multiple tasks efficiently.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and other legal document management tools.
• Ability to work independently and as part of a team.

Equal Opportunity Employer : It is the policy of Syngene to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by applicable legislation or local law. In addition, Syngene will provide reasonable accommodations for qualified individuals with disabilities.