Lead - Strategic Sourcing (Import, Export & Logistics)

Job Title: Associate Manager - Import, Export & Logistics

Job Location: Baltimore, USA

About Syngene:  Syngene (www.syngeneintl.com) is an innovation-led contract research, development and manufacturing organization offering integrated scientific services from early discovery to commercial supply.

At Syngene, safety is at the heart of everything we do personally and professionally. Syngene has placed safety at par with business performance with shared responsibility and accountability, including following safety guidelines, procedures and SOPs, in letter and spirit

Mandatory expectation for all roles as per Syngene safety guidelines

• Overall adherence to safe practices and procedures of oneself and the teams aligned
• Contributing to development of procedures, practices and systems that ensures safe operations and compliance to company’s integrity & quality standards
• Driving a corporate culture that promotes environment, health, and safety (EHS) mindset and operational discipline at the workplace at all times.
• Ensuring safety of self, teams and lab/plant by adhering to safety protocols and following environment, health, and safety (EHS) requirements at all times in the workplace.
• Ensure all assigned mandatory trainings related to data integrity, health, and safety measures are completed on time by all members of the team including self
• Compliance to Syngene’ s quality standards at all times
• Hold self and their teams accountable for the achievement of safety goals (only for leadership)
• Govern and Review safety metrics from time to time (only for leadership)

Core Purpose of the Role:

Role Accountabilities

 1. Coordination of Export/Import Activities:

• Facilitate the export/import process, ensuring compliance with relevant laws and regulations in the USA with the relevant knowledge of the sector.
• Coordinate with internal stakeholders, airlines, FF, suppliers, manufacturers, and distributors to ensure timely shipment of goods.
• Arrange for transportation, documentation, and customs clearance.

2. Logistics Planning and Optimization:

• Develop and implement logistics strategies to optimize efficiency and minimize costs.
• Coordinate with various stakeholders to plan and schedule shipments effectively.
• Monitor inventory levels and forecast demand to ensure adequate stock levels.

3. Documentation and Compliance:

• Prepare and review shipping documents, including invoices, packing lists, and customs declarations.
• Ensure compliance with international trade regulations, including export controls, trade sanctions and various Export promotion bodies
• Stay updated on changes in import/export laws and regulations.

4. Freight Management:

• Negotiate contracts with freight forwarders, carriers, and shipping lines to secure competitive rates.
• Track shipments and resolve any issues or delays that arise during transit.
• Optimize freight routes and modes of transportation to minimize costs and transit times.

5. Risk Management:

• Identify potential risks in the supply chain and develop contingency plans to mitigate them.
• Manage insurance coverage for shipments and ensure compliance with insurance requirements.
• Monitor geopolitical events and market trends that may impact international trade.

6. Communication and Relationship Management:

• Communicate effectively with internal teams, suppliers, and customers to coordinate logistics activities.
• Build and maintain relationships with key stakeholders, including customs officials and transportation providers.
• Address customer inquiries and resolve any issues related to shipments or deliveries.

7. Performance Monitoring and Reporting:

• Track key performance indicators (KPIs) related to logistics operations, such as on-time delivery and transportation costs.
• Analyze data to identify areas for improvement and implement process enhancements.
• Prepare regular reports for management detailing logistics performance and achievements.

8. Continuous Improvement:

• Identify opportunities for process optimization and cost savings within the logistics function.
• Lead or participate in cross-functional teams to implement process improvements and best practices.

9. Inventory Management.

• Coordinate and supervise the receiving, storage, and dispatch of goods.
• Maintain accurate inventory records and conduct regular stock audits.
• Ensure timely and accurate order picking, packing and issue to manufacture.
• Monitor warehouse operations to maximize efficiency and minimize costs.
• Implement and maintain warehouse safety protocols and ensure compliance with health and safety regulations.
• Liaise with logistics & procurement to ensure seamless goods receipt and issuance.
• Handle documentation related to receipts and returns.
• Resolve any issues related to inventory discrepancies, damages, or delays.
• Manage warehouse staff schedules and oversee daily activities.
• Support continuous improvement initiatives in warehouse processes and workflows.
• Prepare reports on warehouse performance and inventory status.

1. Stay informed about advancements in logistics technology and tools to enhance efficiency and effectiveness.
2. Leadership Capabilities

1)Time Management

2)Conflict management

3)Empathy

4)Flexibility

Syngene Values

All employees will consistently demonstrate alignment with our core values

•  Excellence
•  Integrity
•  Professionalism

Specific requirements for this role

1. Experience: 10 to 12 years
2. Demonstrated Capability:
3. Education: Bachelors of Degree in Commerce/Science Graduate, Business Management in Supply chain or post-graduation in Import/export.
4. Previous experience in export/import logistics, preferably in a managerial role.
5. Working knowledge of SAP-SD module
6. Excellent communication, negotiation, and problem-solving skills.
7. Proficiency in logistics software and tools for tracking shipments and managing inventory.
8. Ability to multitask and prioritize tasks in a fast-paced environment.
9. Attention to detail and a focus on quality and accuracy.
10. Leadership abilities and the capacity to work effectively in a team environment.
11. Proficiency in MS Office (excel & Power point) Strong knowledge of international trade regulations and customs procedures

Skills and Capabilities

1)Fluent in oral & written English

2)Working knowledge of SAP – SD module

3)Proficient in MS Excel & Power Point presentation

4)Self starter

5)problem solving ability

Equal Opportunity Employer:

It is the policy of Syngene to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by applicable legislation or local law. In addition, Syngene will provide reasonable accommodations for qualified individuals with disabilities