Executive Assistant

Job Title: Executive Assistant

Job Location: Baltimore, USA

About Syngene: Syngene (www.syngeneintl.com) is an innovation-led contract research, development and manufacturing organization offering integrated scientific services from early discovery to commercial supply.

At Syngene, safety is at the heart of everything we do personally and professionally. Syngene has placed safety at par with business performance with shared responsibility and accountability, including following safety guidelines, procedures, and SOPs, in letter and spirit.

Mandatory expectation for all roles as per Syngene safety guidelines

• Overall adherence to safe practices and procedures of oneself and respective teams.
• Contributing to the development of procedures, practices and systems that ensure safe operations and compliance to the company’s integrity & quality standards.
• Driving a corporate culture that promotes environment, health, and safety (EHS) mindset and operational discipline at the workplace always.
• Ensuring safety of self, teams, and lab/plant by adhering to safety protocols and following environment, health, and safety (EHS) requirements always in the workplace.
• Ensure all assigned mandatory training related to data integrity, health, and safety measures are completed on time by all members of the team including self
• Compliance to Syngene’ s quality standards always.

Role Accountabilities

• Manage complex calendars, schedule meetings, and coordinate travel logistics (domestic and international)
• Prepare and edit correspondence, reports, presentations, and other documents
• Serve as a liaison between the leadership team and internal/external stakeholders
• Organize and facilitate leadership offsites, town halls, and strategic planning sessions
• Track action items and follow up on behalf of executives to ensure timely completion
• Handle confidential information with integrity and discretion
• Support financial processes including expense reporting, purchase orders, and budget tracking
• Assist in project coordination and cross-functional initiatives
• Maintain filing systems and organizational records
• Provide backup support to other executive assistants as needed
• Coordinate with the Business Development team to support customer visits, including scheduling, logistics, and hospitality to ensure a seamless experience
• Manage office and departmental supplies, including monitoring inventory levels, placing orders, and liaising with vendors to ensure timely replenishment and cost-effectiveness
• Attend leadership-tier meetings, capture minutes or key takeaways, and support post-meeting follow-ups to ensure alignment and execution of strategic priorities

   Syngene Values

All employees will consistently demonstrate alignment with our core values.

•  Excellence
•  Integrity
•  Professionalism

Specific requirements for this role

•      Bachelor’s degree preferred; equivalent experience considered

• 8+ years of experience supporting senior executives, ideally in biotech, pharma, or R&D environments
• Strong proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint)
• Ability to prioritize and multitask under pressure
• High emotional intelligence and professionalism
• Familiarity with Syngene’s mission and values

•      Ability to work within a matrixed organization

•      Experience leading and participating in cross-functional and /or global teams

•      Effective communicator with strong leadership and interpersonal skills

•     Excellent analytical problem-solving skills with strategic and tactical thinking

•     Ability to collaborate with internal and external partners at multiple levels.

•     Ability to manage, prioritize and work cross functionally to influence behaviors and gain consensus 

      Experience- 8+ Years

  Education- BA

Equal Opportunity Employer: It is the policy of Syngene to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by applicable legislation or local law. In addition, Syngene will provide reasonable accommodation for qualified individuals with disabilities.